Job Summary
Assists Coordinators with the operation of the procurement function of the department. Maintains the computerized materials management system. Monitors and enforces procurement-related policies and procedures. Performs all tasks in a manner that recognizes the value of positive customer relations.
Demonstrates Competency in the Following Areas
- Reviews and checks for accuracy, specification and need and processes all approved orders and requisitions.
- Places all orders with distributors utilizing phone or automatic order entry.
- Verifies all packing slips against purchase orders and forwards to Accounts Payable.
- Interfaces directly with Accounts Payable in instances where price discrepancies exist between the purchase order and invoice. Approves short payments to distributors for the invoiced price.
- Reports all major or consistent price discrepancies to the Materials Management Director.
- Coordinates all product returns with various vendors.
- Provide customer service by answering questions; explaining polices and procedures; researching purchase questions, and resolving any customer-related need.
- Communicates with all departments in relation to requisitions and orders that are in progress.
- Reviews backorders and expedites these orders.
- Updates item master files as needed.
- Updates, catalogs, price lists and product vendor files as needed.
- Exercise good judgment in determining priority of orders.
- Maintain files and records in a neat and organized fashion.
- Demonstrates knowledge of the overall functions of the Materials Management Department.
- Requires minimal supervision in performance of job duties.
- Completes duties in a time efficient manner.
- Understands how to prioritize responsibilities to ensure completion of duties.
- Is a self-starter; meets responsibilities without prompting.
- Demonstrates the values of team concept on a consistent basis.
- Supports and maintains a culture of safety and quality.
- Provides coverage for departmental team members during their absence.
- Perform other tasks or special projects as requested
Regulatory Requirements
- High school graduate or equivalent.
- At least one (1) year experience with an inventory control system in the healthcare environment
